Use Cases
Some of the many applications for our system

ur system can cater from direct investment to bulked wholesale investments. These investment can be done in single or multi-currency. The system can also deal with products registered in different countries with different legislation and tax rules on the same platform. You have the flexibility to manage the retail registry off your fund, the underlying portfolio of the fund or both on the same system.

Specifically designed to service your retail clients better by giving them access to realtime account information.


Use cases of our system:

Retail unit trust administration

One of our clients saw an opportunity to expand their retail fund business, but needed a system to service the client and adviser better. Their current Portfolio Management system is good at managing portfolios, but larger volumes of accounts requires something more effective with an online presence.

With our Investment Administration Software they can now manage and administer client investments and send bulk trades to their Portfolio Management system. This small change to their business model allows the retail business to focus on servicing the client and expanding the business, while the portfolio management side can continue with what they are good at: Growing the bulk fund portfolio.

Benefits include:

  • online investor login
  • realtime market values and reporting
  • automated statements
  • tax certificates
  • document and compliance management
  • adviser login and book reporting
  • automated fee runs
  • easy tax and management reporting

Pension fund administration

Doing benefit administration can be cumbersome and expensive, not to mention the risk if you don’t have proper audit trails of all your transactions. One of our clients experience just that and needed a system to replace their manual proceses, spreadsheets and archaic systems. Administration overhead was getting to much and eating into profits.

They now use our Software to manage Retirement Annuity Funds, Pension Preservation Funds, Provident Preservation Funds, Managed Annuities, Living Annuities and Umbrella Funds in an accurate and cost efficient manner. They have easy access to all transactions and history of who changed what.

Other benefits include:

  • accurate member registry
  • employer and member contributions
  • reserve account management
  • audit trail and history on changes
  • automated contribution certificates
  • easy tax submissions
  • risk and benefit calculations
  • cash management and reconciliation

Consolidated reporting

Combining a clients investments by getting values from various providers is not an easy task. A client of ours battled getting investment statements from other platform providers into a single combined statement to give their investors a better view of their overall portfolio and to review a client’s financial position.

By using our system they can now import data from various other platforms and 3rd party providers to produce a single document to the client. Data is more accurate and they save a lot of time to produce accurate and up to date reports. Wealth managers can now access the information from anywhere at any time at the push of a button.

Benefits include:

  • combined realtime market values
  • performance and growth graphs
  • asset allocation
  • client relationship mangement
  • income details
  • account review history
  • investor and adviser login
  • management reports


Group investment solutions

Reconciling monthly employee investment schedules can be a nightmare. Sending email spreadsheets back and forth between the payroll division of the employer and the administrator is just a recipe for errors. As soon as the business starts growing you will have an administration nightmare. One of our clients was in that position and needed a solution to mange their grouped investments business.

Today they are managing thousands of investors and employers a month. By using our system employers can now login and submit schedules online. Our client can now run their Corporate Voluntary Savings and Group Retirement Annuities on the same platform making administration easy and cost effective.

Other benefits include:

  • easy quotes and application process
  • submit group contributions online
  • change members and fund selections
  • reconcile deposits and contributions
  • outstanding requirements
  • late payment management
  • bulk take-on and resignations

Low cost recurring investment

A client of ours saw an opportunity to enter a market with large volumes and low value investments. Although it can be an administration nightmare, they where brave enough to create a Investment clubs (Stokvels) business. They needed to keep cost low by not having many back office employees and have effective systems to make administration and record keeping easy.

By partnering with FINWorks to use our Investment Software to manage investments for members in their clubs they can now keep costs low and have accurate records of their club’s investments. With an easy unit valuation system they can value the club portfolios and give member up to date market values.

Benefits include:

  • automated SMS and email notifications
  • easy update of monthly contributions
  • unit valuations system
  • easy debit order collections
  • daily unit reconciliation
  • daily cash reconciliation
  • online club administrator login

Online investment information

Displaying content on your public website that changes often requires a system that integrated well with your backend operations. Information need to be accurate and reliable. We have a client that required just such a system with the ability to change the content often as new marketing campaigns are launched.

By using our services they now have a integrated public website that displays custom fund information, performance and other investment details. Data are imported from various sources to display online. Social media initiatives are directed to the online website with backlinks.  Investors can use an easy online “Invest Now” process to submit new investments.

Other benefits include:

  • custom fund performance graphs
  • online fund fact sheets and information
  • blog and social media integration
  • price downloads
  • applications and forms
  • invest now application process
  • online KYC verification
  • auto generate application forms


Model and wrap management

We were approached by a client that managed multiple model / wrap portfolios on various platforms. Tracking the performance of the models to the actual underlying asset allocation is not an easy task. They required a system to do this automatically.

By using our services they can now import actual asset allocations from the model and compare that with the ideal model as well as the intended model allocation.

Benefits include:

  • calculate model fees and performance
  • compare actual with ideal models
  • rebalance models
  • manage and rebalance clients
  • model asset allocations

Multi country fund administration

Keeping track of your business in one country can be difficult, not to say in multiple countries with different legislation. One of our clients planned to expand their product to other countries and needed a system to handle this.

With the help of our services they can administer their retail investors in their funds in different countries on one platform. Part of the business can be centralised since administrators can login from any where in the world.

Additional benefits include:

  • tax requirements per country
  • client registry per country
  • reporting per country
  • branding per country
  • portfolio values in any currency

Online automation

There are so many different ways to do the same thing in the investment space. A client of ours started off by using spreadsheets to model their solutions and the risk of making mistakes and having an audit trail reduced over time. They needed a better solution.

With our online software we automated their tedious admin processes by importing data and spreadsheets and producing more accurate reports.

This allows for:

  • better admin controls and procedures
  • full audit trail and history on changes
  • centralised data
  • correct and less error prone information
  • cost and time savings


Multi currency administration

Receiving deposits in various currencies and dealing in instruments at different providers is difficult to administer. One of our clients had a problem to track and reconcile international investments.

Using our system they can now track multi-currency pooled deals including cash flows and foreign exchange transactions.

Benefits include:

  • currency conversion and forex transactions
  • market values in preferred currency
  • multiple currency trading accounts
  • cash management
  • reconciliation of forex transactions
  • multiple dealers per instrument
  • multi currency reporting

Fund supermarket / LISP

Asset and liabilities need to match if you manage investments in a structure like a nominee or trust. We were approached by a client that needed a system to administer these complex investment structures online.

By using our Software they could manage investments online see when and where to move money and generates bulk trades to instrument providers.

Other benefits include:

  • online liability and asset register
  • internal money transfers
  • bulking in nominee / trust accounts
  • asset and liability reconciliation
  • distributions and withholdings tax
  • cash recon
  • tax and investment reporting

Personal share portfolio

Managing personal share portfolios on Retirement Funds is not easy if you don’t want to keep accurate records and give regular feedback to your clients. One of our clients needed the ability to managed their PSP’s in a more efficiently.

By using our Investment Software to administer investments for members and the pricing of their portfolios has reduced the admin overhead of their business.

Benefits include:

  • viewing of values online
  • portfolio price calculator
  • unit valuation system
  • sliding scale fees
  • cash management
  • document management
  • compliance management